Information about employees, former employees and applicants for positions at FOSS
FOSS processes personal data about its employees in order to administer salaries and dispense its HR duties. This is pursuant to § 8, first paragraph of the Personal Data Act and § 8 a), b) or f), as well as § 9 a), b) and f). The head of administration has daily responsibility for this. Necessary details will be registered for the payment of salaries, including basic data such as salary level, registered hours, tax rate, tax municipality and union membership. Other details about employees are related to their work instructions and facilitation of their work.
Furthermore, information is also recorded in relation to key administration of entry and exit stamping, and details of access control in the IT system, as well as information obtained from the employees themselves. This information will only be disclosed in connection with salary payments and other lawful disclosures. Deletion procedures for personal data comply with the Accounting Act and the Archives Act. Names, positions and work areas are considered to be public information and may be published on fossfiberoptikk.no, and on our intranet.
All job applications will be stored in our electronic archive for approx. two years before being destroyed. All other documents, including applicant lists and reports, will be retained. It is the relevant department manager who is responsible for this. Record data is not deleted, but is protected in a separate electronic and/or manual archive.
- All previous and current employees have their own staff file in our archive system.
Job applications are archived/stored here. Staff files are cleared upon termination of employment. Staff files are archived to allow for future reference checks and in the event of inquiries from the public authorities. Access is limited to service needs.